Madison Metropolitan School District
Madison, Wisconsin

Art Rainwater, Superintendent
Minutes for Long Range Planning
October 14, 2002
Doyle Administration Building
545 West Dayton Street, Room 103
Madison, Wisconsin

The meeting of the Long Range Planning Committee was called to order by Chair Ruth Robarts at 7:12 p.m.

MEMBERS PRESENT: Carol Carstensen, Ruth Robarts


STAFF PRESENT: Rita Applebaum, Jane Belmore, Valencia Douglas, Doug Pearson, Roger Price, Art Rainwater, Donna Williams, Barbara Lehman-Recording Secretary

OTHER BOARD MEMBERS PRESENT: Bill Clingan, Bill Keys, Shwaw Vang

  1. Approval of Minutes

    It was moved by Carol Carstensen that the minutes of the Long Range Planning Committee dated March 4, 2002 be approved as distributed. Motion approved by acclamation with Juan José López absent.

  2. Public Appearances

    One written registration indicated concern about indoor air quality at Chávez.

  3. Announcements

    There were no announcements.

  4. Update on the Chávez Elementary School Air Quality

    Roger Price distributed written materials, including summaries, letters, district web site print-outs and pictures, relative to proactive and responsive action taken at Chávez since the reopening of the school (copies are attached to the original of these minutes). He reviewed the steps taken since August and the materials that would be shared with the PTO. Additionally, he reported that the district's consultant, Sharon Bessa, was asked over the summer to do further testing prior to people coming into the building. Her report indicated that there was no need for further evaluation of contamination in the building. Some re-testing was done for organic compounds that were in a gray area of below one standard and above one other. Heavy painting was done at that time. These were the extent of her recommendations. There is no identifiable source in the building.

    Ms. Robarts produced a letter from a particular classroom teacher who was having physical problems. Mr. Price was aware of the concerns and explained what had been done to date. He would follow up again.

    Mr. Price concluded that the district will continue to take extraordinary steps at Chávez in terms of communication and reporting back.

    Discussion: Confirmed that all recommended testing, including visuals, has been done and shows that there is no mold. Explanation of VOC testing. Future testing based on whether someone sees problems or based on VOC testing, or if an expert walks through the building and says it is needed, which has not been the case. Follow up with regard to a concern about using generally accepted practices and guidelines for dealing with mold contamination. Air sampling levels recommended by the EPA (no standards) for indoor vs. outdoor air. Quality of materials used for the reconstruction. Categories of upper respiratory infections not connected to mold. Sensitivity to new building materials. Monitoring of humidity levels. Confirmed that the district will report out to the PTO Board on a quarterly basis on the health of staff and students and the building itself.

    FOLLOW UP: Revise yellow handout for tomorrow night's meeting at the school to explain in laymen's terms what triggers further tests or interventions.

  5. Other Business

    No discussion.

  6. Adjournment

    It was moved by Carol Carstensen and seconded by Ruth Robarts that the meeting adjourn at 7:45 p.m. Motion unanimously carried by those present.