Madison Metropolitan School District
Madison, Wisconsin

Art Rainwater, Superintendent
Minutes for Long Range Planning
August 30, 2004
Doyle Administration Building
545 West Dayton Street, Room 103
Madison, Wisconsin

Long Range Planning Committee meeting was called to order by Chair Ruth Robarts at 6:34 p.m.

MEMBERS PRESENT: Carol Carstensen, Ruth Robarts, Johnny Winston, Jr.


OTHER BOARD MEMBERS PRESENT: Bill Clingan, Bill Keys, Juan José López, Shwaw Vang

STAFF PRESENT: Jane Belmore, Valencia Douglas, Mary Gulbrandsen, Roger Price, Joe Quick, Art Rainwater, Barbara Lehman - Recording Secretary

1. Approval of Minutes

It was moved by Carol Carstensen and seconded by Ruth Robarts to approve the minutes of the Long Range Planning Committee meeting dated June 21, 2004. Motion unanimously carried by those present.

2. Public Appearances

There were no public appearances.

3. Announcements

There were no announcements.

4. Introduction of the Long Range Planning Committee Advisory Committee Members

(Packets included the list of names. A copy is attached to the original of these minutes.)

Ms. Robarts noted that it was a pleasure to welcome the citizen members. Eight were nominated and approved, along with the two student representatives. One person was unable to commit. Those present were Dawn Crim, Lucy Mathiak, Jill Jokela, Pat Mooney, Jan Sternbach, Joan Eggert, Oliver Kiefer, and Lena Song. Ms. Robarts hoped to meet twice per month, first to hear presentations from the administration, get materials, ask questions and give input, and to reserve the second meeting for action, when necessary.

5. Review of the Long Range Planning Committee decisions already made regarding criteria that Madison Metropolitan School District staff will use to analyze the existing school buildings in regard to future needs for new schools, additions to schools, maximum use of school buildings based upon attendance area boundaries, school closings; definitions and purposes of enrollment calculations; the maximum physical plant capacity worksheet; considerations when redrawing boundary lines; process for dealing with overcrowded schools; and the process for dealing with elementary schools with declining enrollment

Ms. Robarts noted that the administration already has in place a process for exploration of what kind of buildings the district has, their capacities, space for SAGE and special education uses, etc. The Superintendent and Mary Gulbrandsen have produced ways of measuring and defining these things so the committee can begin discussion of the adequacy of the buildings in terms of educational programming. The committee will be looking at maintenance issues in the first few months. Phase II will involve decisions relative to the need for building new schools, and where to build them, or moving children around and looking at boundaries.

6. Purpose, Roles, Responsibilities, Communication System relative to the Long Range Planning Committee

Ms. Robarts noted the importance of the participation of the Advisory Members relative to referenda and a number of other facilities issues in general that are part of the committee's jurisdiction. The goal is to get to a 3 to 5 year plan.

Joan Eggert arrived at this time.

7. 2004-05 Timeline for Making Long Range Planning Committee Decisions

Mary Gulbrandsen talked about some of the materials that were included in the e-mail message to the Advisory Members and how certain things affect the timing of the committee's work, e.g., the upcoming official enrollment count. Ms. Robarts noted that the written materials would eventually be available on the web site the Thursday before scheduled meetings. She saw her role as facilitating the discussions.

Discussion: Contacting committee chair to suggest items for the agenda. Confirmed that four-year-old kindergarten would be part of the committee's discussion. Information on capacity numbers from last year will be available; administration is currently in the process of updating this information. Some issues will involve the Performance and Achievement Committee and Finance and Operations, as well as the Long Range Planning Committee. The achievement gap would not be part of this committee's work. Described the minimum elementary school classroom capacity. Described the timeline. Some of the building issues were raised. Varieties of things that are used to solve capacity issues.

FOLLOW UP: Provide list of names of Advisory Members to the whole Board.

Items 8 and 9 were taken up together.

8. It is recommended that students residing in the Ripp attachment attend Crestwood Elementary, Jefferson Middle, and Memorial High Schools.

9. It is recommended that students residing in the Meriter attachment attend Huegel Elementary, Toki Middle, and Memorial High Schools.

(Packets included recommendations to assign students, maps, enrollment data, and the official documentation annexing the properties. Copies are attached to the original of these minutes.)

Roger Price noted that 2006 would be the first year the district would have students from these areas. Ms. Robarts preferred that the recommendations be voted upon at the second meeting. Realtors have been notified that the boundaries may change. Items 8 and 9 were deferred to a future agenda. It was asked that future meetings be held on the second and fourth Mondays and that an attempt be made to set them for the same time.

10. Other Business

There is no other business

11. Adjournment

It was moved by Carol Carstensen and seconded by Johnny Winston, Jr. to adjourn the meeting at 7:23 p.m. Motion unanimously carried.