Madison Metropolitan School District
Madison, Wisconsin

Art Rainwater, Superintendent
Minutes for Long Range Planning
November 15, 2004
Doyle Administration Building, Room 103
545 West Dayton Street
Madison, Wisconsin

Long Range Planning Committee meeting was called to order by Chair Ruth Robarts at 6 p.m.

MEMBERS PRESENT: Carol Carstensen, Ruth Robarts, Johnny Winston, Jr.


CITIZEN MEMBERS PRESENT: Joan Eggert; Jill Jokela; Oliver Kiefer, Student Representative; Jeff Leverich; Lucy Mathiak; Pat Mooney; Lena Song; Jan Sternbach

CITIZEN MEMBERS ABSENT: Hardin Coleman, Dawn Crim, Dr. Xa Xiong

OTHER BOARD MEMBERS PRESENT: Bill Clingan, Bill Keys, Juan José López, Shwaw Vang

STAFF PRESENT: Sue Abplanalp, Jennifer Allen, Jane Belmore, Valencia Douglas, Mary Gulbrandsen, Kurt Kiefer, Tim Potter, Roger Price, Joe Quick, Art Rainwater, Barbara Lehman - Recording Secretary

1. Approval of Minutes

It was moved by Carol Carstensen and seconded by Johnny Winston, Jr. to approve the minutes of the Long Range Planning Committee meetings dated October 18 and October 25, 2004 as distributed. Motion unanimously carried.

2. Public Appearances

There were no public appearances.

3. Announcements

There were no announcements.

Items 4 and 9-13 were taken up together.

4. Five Year K-12 Enrollment Projections

(Packets included a summary of the documents in the packets and the Enrollment Report-Historical Data and Projections for 2006-2010 (11/04). Copies are attached to the original of these minutes.)

9. Referendum to Fund a Second Elementary School on the Leopold Elementary School Site

10. Referendum to Increase the District's Maintenance Budget

11. Ideas and concerns that the Long Range Planning Committee has or believes the Madison community has about effectively presenting in April 2005 multiple referenda regarding a referendum to fund a second elementary school on the Leopold Elementary School site and a referendum to increase the District's maintenance budget

12. Questions that are likely to be asked by the Madison community and that will need to be answered in order to: a) pass a referendum to fund a second elementary school on the Leopold School site; and b) pass a referendum to increase the District's maintenance budget

13. The steps that the Long Range Planning Committee should take to assist the Madison School Board in its effort to: a) pass a referendum to fund a second elementary school on the Leopold School site; and b) pass a referendum to increase the District's maintenance budget

Ms. Gulbrandsen was asked to highlight the salient points and review the conclusions. There are a substantial number of elementary seats in the East and La Follette attendance areas and they will have more. Just the opposite scenario is happening in the Memorial and West attendance areas. The administration is still working on verifying whether the middle and high school attendance areas will have enough seats to accommodate their five-year projections; Hawthorne is overcrowded and needs relief; there is some room to make boundary changes. The numbers do not include a new building at Leopold.

Discussion: Next step for administration will be to apply the criteria to the schools; then each one is analyzed to see if it falls into one of the categories, e.g., overcrowded, under-enrolled, etc. Pairing is an option that may be considered; K-2 uses more space than 3-5 does. Van Hise, Elvehjem, and Kennedy are the only schools that do not have SAGE and would not be eligible for the state program. Diversity is changing throughout the district. Scenarios will be coming out in early December and may include recommendations to close; they would not be done lightly. One of the criteria used by the District is neighborhoods. The Administration is not yet sure which specific schools would be recommended for closing but capacity is quite substantial. In two weeks it should be known which schools are in the criteria; scenarios will not be available yet. Scenarios will include one with a second school on the Leopold site, but the referendum may not pass.

Care needs to be taken not to erode the long-term support in the Isthmus area. The number of students does impact how much FTE is allocated for almost everything. For smaller schools, the formula provides adequate staff; it is the principal's choice. There was no increase in staffing; ratio was increased as a budget cut. District has to react to housing changes around the city. Hawthorne is a total anomaly. District has to do the best it can based on trends. There was some discussion on what happens if a principal's choices are not what the parents want and how enrollment and a change in delivering instruction drives some of those decisions. There will be many scenarios presented. District also has to cut a lot of money.

There was some discussion about the work of the West Area Study Committee in trying to attract people from one side of town to another to specific magnet schools and the biggest thing that came out was that there are very few things that people will leave their school of residence for and it is very expensive to develop schools like that. The Administration will consider programs like School-within-a-School, Nuestro Mundo, Spring Harbor, the Open Classroom, etc.

Before building another school, it will have to be demonstrated to a cautious public that all questions have been answered with respect to busing. Building a second school does not protect other schools from boundary changes. Have to look at the impact of not building a school on the number of seats and costs of keeping a school open and busing. Public will need education relative to having faith in the numbers. Parents will want to know how their child will be affected and it will be more difficult to sell with the cuts. The word has to be out in the public that the schools do not have the money to meet the needs of all the children.

Having all the referenda together or alone - everyone will need to be shown that they will benefit in some way. Premature to answer the question; committee has not touched on the maintenance issues and the referendum to exceed operations is not in this committee's jurisdiction; it is just an emotional issue to talk about what the voters would do. Community will have to take ownership and say which way they want the district to go. The outcome depends on how it is framed and shaped and what it will do for parents in the long run. The community will support the schools if they think the quality could be affected. Education is the key but there is also a need to be specific about revenue controls and what the money is going to be used for. Three referenda is a role of the dice. Nervous - there are a lot of state employees and these are tough times. Numbers have to be the best ones possible. Have to treat sports and strings, etc., the same. Budget hearings generated some suggestions that the district can put forth as good faith measures and build good bridges.

Ms. Robarts asked the committee to make suggestions about how they would like to proceed over the next few months. Educate people about why the district is cutting and spending money on a new building. Solicit suggestions for cuts. Cannot be afraid of the questions because of what the community might say. Cannot cave in to organized special interests all the time.

Administration will begin to develop the scenarios. There was a question about how the administration develops the scenarios and what statistical data it uses.

FOLLOW UP: Add the second site at Leopold to the number of seats available to the analysis.

5. Enrollment Projections Compared to Building Capacities

(Packets included elementary, middle, and high school enrollment projections and maximum physical plant capacities (11/11/04). Copies are attached to the original of these minutes.)

No discussion.

6. Elementary Enrollment Projections by Attendance Area

(Packets included elementary enrollment projections by attendance area (11/11/04). A copy is attached to the original of these minutes.)

No discussion.

7. Middle and High School Physical Plant Capacities

(Packets included a draft of the middle and high school physical plant capacities with current and projected enrollments (11/11/04). A copy is attached to the original of these minutes.)

No discussion.

8. Considerations and Criteria for Making Boundary Changes

No discussion.

14. Other Business

There was no other business

15. Adjournment

It was moved by Johnny Winston, Jr. and seconded by Carol Carstensen to adjourn the meeting at 7:12 p.m. Motion unanimously carried.