Madison Metropolitan School District
Madison, Wisconsin

Art Rainwater, Superintendent
Minutes for Long Range Planning
December 20, 2004
Doyle Administration Building
545 West Dayton Street, Room 103
Madison, Wisconsin

Long Range Planning Committee meeting was called to order by Chair Ruth Robarts at 6 p.m.

MEMBERS PRESENT: Carol Carstensen, Ruth Robarts, Johnny Winston, Jr.


OTHER BOARD MEMBERS PRESENT: Bill Clingan, Bill Keys , Juan José López (arrived 7 p.m.)

ADVISORY COMMITTEE MEMBERS Hardin Coleman, Dawn Crim, Joan Eggert, Jill Jokela, Lucy Mathiak,

PRESENT: Pat Mooney, Student Board Members Oliver Kiefer and Lena Song

STAFF PRESENT: Jennie Allen, Jane Belmore, Valencia Douglas, Mary Gulbrandsen, Kurt Kiefer, Roger Price, Doug Pearson, Tim Potter, Art Rainwater, Ken Syke, Ann Wilson - Recording Secretary

1. Approval of Minutes

It was moved by Carol Carstensen and seconded by Johnny Winston, Jr. to approve the minutes of the Long Range Planning Committee meeting dated November 15, 2004. Motion unanimously carried.

2. Public Appearances

There were no public appearances.

3. Announcements

There were no announcements.

4. Administration's Proposal for a Maintenance Referendum

(Written materials provided: Facility Assessment presentation by Doug Pearson; Memo to Board of Education from Roger Price dated 12/16/04 re: Long Range Planning - Maintenance; Description of 51 worksheets included in Spreadsheet to be used as a maintenance budget preparation tool; Timeline for Preparing Administrative Recommendation for the Board of Education, all attached to the original of these minutes.)

Doug Pearson presented information about the facilities management process, the facility assessment process, the assessment itself, and the recommendations to adopt the five-year maintenance plan and approve going to referendum in April 2005 to fund the plan at $26.2 million for 2005-06, 2006-07, 2007-08, 2008-09, and 2009-2010. Ruth Robarts noted the committee is scheduled to continue discussion on the recommendations on January 10, 2005 and take action on January 24, 2005. The entire facilities assessment is available on the district's website.

DISCUSSION: Employee involvement in planning and proposal. Community and parent opportunity to react. Scores can be adjusted based on Principal input. Referendum is in addition to what is in the operating budget annually for maintenance. Need information package for community about how much it will cost and the affect on taxes. There will be board discussion about asking the community to continue to spend $5 million on maintenance while making significant cuts in programs. There is also a need to discuss replacement of instructional equipment and materials. How projects were sorted and the priority ratings. Effect on scores will be minor if elementary schools are used for different purposes. "Rents" received for use of school buildings go into the operating budget to offset expenses. Wording of referendum question/s and combining of questions. Keeping tabs on surrounding districts going to referendum and impact on average tax bill.

Caution to consider separately the issues of a maintenance referendum and operating referendum. Not comfortable treating as separate issues; need to consider implications. Timing is an issue. Need to see proposed cuts from operating budget before considering operating budget referendum.

Historically buildings/facilities were not maintained and programs were funded instead. Cuts on either side are not good. Need to communicate and share information about problems. Maintenance budget referendum funds cannot be used for other purposes. Under best case scenario, programs will have to be reduced.

Need advice and counsel from citizens regarding the relative weight of a maintenance referendum, operating budget referendum, or both. There may be "unknowns" in referendum wording; need to make the best decision at the time. Gets complicated explaining to the public why it is unknown how much money will be needed. Need to listen and consider what the public is saying and what the economy is indicating.

FOLLOW-UP: Include link on website front page to make it easier to find the information. Request state-wide maintenance referendum information from the DPI. Average cost to taxpayer for: a) building on the Leopold site; and b) a maintenance referendum. Request that the administration make recommendations for dates for a maintenance referendum when the item is discussed on January 10, 2005.

5. Public Hearing on the Administration's Proposal for a Maintenance Referendum

6. Location of Reference and Resource Documents That May Be Used by the Long Range Planning Committee to Make Decisions About Overcrowded MMSD Schools and Declining MMSD Student Enrollment

7. Demonstration of New School Boundary Planning Software

8. Process and Timelines for Requesting and Responding to Suggestions and Ideas Regarding MMSD School Boundary Changes and Other Scenarios Relative to Overcrowded MMSD Schools and Declining MMSD Student Enrollment

These agenda items were rescheduled for discussion at the Long Range Planning Committee Meeting on January 10, 2005. Johnny Winston Jr. will chair that meeting in the absence of Ruth Robarts.

9. Other Business

There was no other business.

10. Adjournment

It was moved by Johnny Winston, Jr. and seconded by Carol Carstensen to adjourn the meeting at 7:07 p.m. Motion unanimously carried.