Madison Metropolitan School District
Madison, Wisconsin

Art Rainwater, Superintendent
Minutes for Long Range Planning
January 24, 2005
Doyle Administration Building
545 West Dayton Street
Madison, Wisconsin

Long Range Planning Committee meeting was called to order by Chair Ruth Robarts at 6:05 p.m.

MEMBERS PRESENT: Carol Carstensen, Ruth Robarts, Johnny Winston, Jr.


OTHER BOARD MEMBERS PRESENT: Bill Clingan, Bill Keys, Juan José López, Shwaw Vang

ADVISORY COMMITTEE MEMBERS Hardin Coleman (left at 7:59 p.m.), Joan Eggert, Jill Jokela, Jeff Leverich,

PRESENT: Lucy Mathiak, Pat Mooney (left at 7:57 p.m.), Jan Sternbach (left at 8:50 p.m.), Student Board Members Oliver Kiefer and Lena Song

STAFF PRESENT: Sue Abplanalp, Jennie Allen, Jane Belmore, Valencia Douglas, Mary Gulbrandsen, Kurt Kiefer, Roger Price, Doug Pearson, Joe Quick, Art Rainwater, Ann Wilson - Recording Secretary

1. Approval of Minutes

It was moved by Carol Carstensen and seconded by Johnny Winston, Jr. to approve the minutes of the Long Range Planning Committee meeting dated December 6, 2004. Motion unanimously carried.

2. Public Appearances

Don Severson, Active Citizens for Education, read the statement he presented at the Long Range Planning Committee's public hearing on the maintenance referendum on January 19. He stated the administration has not developed a recommendation that meets their expectations and criteria (a copy is attached to the original of these minutes).

Janet Morrow repeated the statements she made at the same public hearing. There is support for the maintenance referendum. The Board clearly wants to put children first and now needs to trust the voters who have historically valued education. She urged asking for funding in three areas - the new school building at the Leopold site, the maintenance referendum, and for operating budget costs. Her advice was not to be afraid to ask.

3. Announcements

There were no announcements.

4. Schematic Design for the Second Elementary School on the Leopold Elementary School Site

(Packets included a memorandum from Roger Price dated 1/20/05 re: Leopold Elementary - Project Update; the Leopold Planning Team organization structure, and cost estimates; schematic designs by Plunkett Raysich Architects; and Referendum Questions 1991-2004 were distributed at the meeting. Copies are attached to the original of these minutes.)

Roger Price stated that the preliminary design process for a new elementary school on the current Leopold Elementary School site is now complete. Since the process began in November of 2004, a planning team has been meeting weekly to review and discuss the building plans. Project Architect Steve Kieckhafer of Plunkett Raysich presented the design for the building and the site and answered questions. All information presented will be included on the district's website.

There are ongoing meetings with city planning and parks department officials and there is a willingness to work together. Staff has met with the area Alderperson and the City of Fitchburg will be involved. The written information provided includes cost estimates for new construction ($12,101,314) and renovation ($1,658,331). These costs do include a contingency of 8% and professional fees/reimbursable and approval fees, but do not include asbestos abatement costs and city impact fees. Outstanding debt from a Trust Fund Loan for the 2002 addition remains at $1,679,117.59 and is now part of the operationing budget under Revenue Limits.

DISCUSSION: Landscaping, bus drop-offs, abatement, lunchroom space and logistics, playground space and logistics, green space, library space, lighting, breakout rooms, construction - timing, scheduling, staging; decisions about use of contingency funds, options for changing boundaries in the event there is not an addition, timing of decision making for referendum.

It was moved by Carol Carstensen and seconded by Ruth Robarts that the Long Range Planning Committee recommend to the Board of Education the clustering of any and all referendum questions so that they appear on the same ballot, on the same date.

DISCUSSION: Previous referendum votes available on DPI website. Referendum timing options, boundary plans district-wide, and interim plans for Leopold. Committee role to advise, translate, interpret. Leopold "face" - demographics. Advantage to being "up front" and show all district needs at once.

In an advisory, voluntary capacity, eight members of the citizens advisory committee voted aye and one abstained.

The motion carried 2-1 with Ruth Robarts voting no.

It was clarified that this motion does not approve any referendum, but if more than one referendum is approved they would be clustered and appear at the same time.

There was a break from 7:50 p.m. until 7:57 p.m.

The committee reconvened with advisory committee members Hardin Coleman and Pat Mooney absent.

5. Referendum for a Second Elementary School on the Leopold Elementary School Site

It was moved by Johnny Winston, Jr. and seconded by Carol Carstensen to recommend going to referendum for a second elementary school on the Leopold Elementary School site.

Ruth Robarts made a friendly amendment to clarify that the recommendation should go to the full Board of Education for consideration, but withdrew the amendment.

Johnny Winston, Jr. suggested an amendment that would state that the referendum on this issue should not be scheduled for vote in April, but withdrew the amendment.

It was clarified that the intent of the motion is that the referendum include both the new construction of a second elementary school at the site and renovation of the current site.

Motion unanimously carried.

6. Referendum to Support the Maintenance of MMSD Buildings

It was moved by Carol Carstensen and seconded by Johnny Winston, Jr. that the Long Range Planning Committee recommend to the Board of Education that they support the five-year, $26.2 million referendum for maintenance of MMSD Buildings.

DISCUSSION: Degree of needs. Some issues not addressed in planning; do not meet criteria for being included. WASB informational sessions. History of deferred maintenance. Debt service clarification. Parent opportunity to vote; community choice. Community education/information. Affect of maintenance on student academic achievement; delay becomes safety issue. Procedural issue/information gap. Decision making in isolation/negotiations. Conditions/theoretical decisions, contingent on factors.

FOLLOW-UP: Carol Carstensen suggested that after information is presented to the Board in February regarding the likely budget gap, a joint meeting be scheduled of the Finance and Operations committee and Long Range Planning committee (including citizen advisory members) to talk about the question of a referendum for maintenance and alternatives.

Carol Carstensen withdrew her motion.

FOLLOW-UP: Art Rainwater provided rough estimates of the cost of each of the possible referendums to taxpayers who own a home valued at $200,000. It was requested that this information be provided in writing for the next meeting.

7. Other Business

There was no other business.

8. Adjournment

It was moved by Carol Carstensen and seconded by Johnny Winston, Jr. to adjourn the meeting at 9:45 p.m. Motion unanimously carried.