Madison Metropolitan School District
Madison, Wisconsin

Art Rainwater, Superintendent
Minutes for Long Range Planning
May 23, 2005
Doyle Administration Building
545 West Dayton Street, Room 103
Madison, Wisconsin

Long Range Planning Committee meeting was called to order by Chair Bill Keys at 5:02 p.m.

MEMBERS PRESENT: Bill Keys, Lawrie Kobza, Juan José López


OTHER BOARD MEMBERS PRESENT: Carol Carstensen, Ruth Robarts, Shwaw Vang (5:10 p.m.), Johnny Winston, Jr. and Student Representatives Oliver Kiefer and Lena Song

STAFF PRESENT: Sue Abplanalp, Jennie Allen, Jane Belmore, Valencia Douglas, Mary Gulbrandsen, Roger Price, Art Rainwater, Ken Syke, Barbara Lehman-Recording Secretary

1. Approval of Minutes

It was moved by Juan José López and seconded by Lawrie Kobza to approve the minutes of the Long Range Planning Committee meetings dated April 6, April 20, and April 25, 2005 as distributed. Motion unanimously carried.

2. Public Appearances

Beth Zurbachen, Leopold PFO, stated that if the referendum regarding Leopold does not pass, their PFO wants to be involved in any decision-making process in discussing alternatives for Leopold. She stated that no one wants to move from Leopold or be on the bus more than 30 minutes one way or move outside of the West Attendance Area. She asked the committee to consider all families and the school.

Pat DiBrase, Hawthorne PTA, wanted some kind of contingency plan for the fall to accommodate overcrowding.

Shwaw Vang arrived at 5:10 p.m.

They wanted to know what will happen if Hawthorne is over projection in the fall and noted that new building construction is still going on behind East Towne Mall.

Tammy Peyton, Leopold PFO, stated that the Fitchburg area would be in five different schools, including Verona and Oregon, if the referendum fails. She wanted the committee to consider keeping the children where they will stay in the West Attendance Area. They wanted to keep Leopold's diversity and keep the low-income students walking to school. They also asked that siblings of fifth grade families be grandfathered. They have heard that enrollment is dropping but that it is growing on the west side of Madison. She noted that if boundaries are changed because the referendum does not pass, the boundaries will be changing for the whole district.

There was some discussion regarding excess capacity schools on the north and east sides based on current enrollment and not where kids live.

Mary O'Connell stated that the Leopold PFO and community are in favor of keeping families in the same attendance area if the referendum does not pass and that plans be made known by the end of this school year because some people may want to move. It was noted that there would be no changes at Leopold until the following school year regardless of what happens with the referendum but Ms. O'Connell thought that families would like to know so they can plan.

3. Announcements

There were no announcements.

4. Responsibility of Long Range Planning Committee as set forth in Board Policy 1031

(Packets included a copy of the charge of the committee as stated in Board policy 1031. A copy is attached to the original of these minutes.)

Mr. Keys read the charge as stated in Board policy 1031. There was no discussion.

5. It was moved by Juan José López and seconded by Lawrie Kobza that the Board direct the Administration to provide a recommendation by July 1, 2005 to the Long Range Planning Committee on how to address the East Attendance Area demographics and long range facility needs, including the development of a task force, a charge to the task force, task force membership, task force timeline, and task force process.

Discussion: Clarified that the task force would come back to the Long Range Planning Committee with recommendations. Mr. Keys asked for feedback from the Board members.

Lawrie Kobza amended the motion, accepted as friendly by mover, to re-word the motion as follows: that the Long Range Planning Committee direct the Administration to develop a task force to address the East Attendance Area demographics and long range facility needs, a charge to the task force, task force membership, task force timeline, and task force process by July 1, 2005.

The motion, as amended, carried unanimously.

6. Options to Address the Overcrowded Student Population Problem at Leopold Elementary School if the Referendum to Construct a Second Elementary School on the Leopold Elementary School Site Passes or Fails

(Packets included the latest version of the options available to deal with overcrowding at Leopold. A copy is attached to the original of these minutes.)

Ms. Gulbrandsen noted that if the referendum passes, the issue of where students who live on Allied Drive will be assigned will still have to be addressed. For next school year the interim plan has already been presented; there would be no changes for next year. For the committee's discussion, the question has been raised frequently about removing some of the administration's recommendations and taking them off the web site.

Discussion: Feedback has been to leave the children where they are currently assigned. The new building would not be available for two years and students would stay put until the time they are in fifth grade but new families would be reassigned. Raised awareness about a charter school effort going on in Allied with the Verona School District and others who will come and ask for joint support. Confirmed that the district would have to provide services even if there is a charter school. It was suggested that the process include the issue of treating the assignment of Allied children the same as for all other students across the district. Issue of providing the best fit for services and not moving children around frequently. Option 3A2 Option 1 was described with regard to balancing out incomes and assigning children to three elementary schools instead of four. Cannot separate out the Allied portion of this plan; domino effect. If the referendum fails, it will be an issue for everyone on the west side; no magic option.

FOLLOW UP: Develop a backpack flyer to let people know that there will not be any changes for next school year regardless of whether the referendum passes or fails for people who do not have access to the web. Also work with the PTO/A organization to convey this message. Include this item on the next agenda.

7. Other Business

There was no other business.

8. Adjournment

It was moved by Juan José López and seconded by Lawrie Kobza to adjourn the meeting at 5:54 p.m. Motion unanimously carried.