Madison Metropolitan School District
Madison, Wisconsin

Art Rainwater, Superintendent
BOARD OF EDUCATION
Minutes for Long Range Planning
July 11, 2005
Doyle Administration Building
545 West Dayton Street, Room 103
Madison, Wisconsin

Long Range Planning Committee meeting was called to order by Chair Bill Keys at 5:02 p.m.

MEMBERS PRESENT: Bill Keys, Lawrie Kobza

MEMBERS ABSENT: Juan José López

OTHER BOARD MEMBERS PRESENT: Carol Carstensen, Ruth Robarts, Johnny Winston, Jr., and Student Representatives Connor Gants and Jesse Ayala

STAFF PRESENT: Sue Abplanalp, Jennie Allen, Mary Gulbrandsen, Pam Nash, Roger Price, Joe Quick, Art Rainwater, Barbara Lehman-Recording Secretary

1. Approval of Minutes

It was moved by Lawrie Kobza and seconded by Bill Keys to approve the minutes of the Long Range Planning Committee meeting dated June 6 and June 27, 2005 as distributed. Motion unanimously carried by those present.

2. Public Appearances

Ed Blume asked the Committee to draw on the knowledge and experience of people in the community and suggested that the Board of Education need not avoid controversy. He also urged the Board and the Administration to stay neutral while the task forces work. Lastly, he recommended that Don Severson be appointed to serve on the West task force (a written copy of his statement is attached to the original of these minutes). There was some discussion about the timeline and how to incorporate Mr. Blume's suggestions.

3. Announcements

There were no announcements.

(For Items 4-8, packets included maps, enrollment projections, parcel information, and the administration's recommendations (memoranda dated 7/7/05 and 7/8/05). Copies are attached to the original of these minutes. Other information included in the packet were the criteria adopted by the Board to plan space usage processes and definitions, definitions and purposes of enrollment calculations, elementary school physical plant maximum enrollment capacity, considerations when redrawing boundary lines, dealing with overcrowded elementary schools, and the process for dealing with declining enrollment at elementary schools. Copies are attached to the original of these minutes.)

4. It was moved by Lawrie Kobza and seconded by Bill Keys that the Board approve the assignment of students to Stephens, Jefferson and Memorial Schools who live or will live on property that has been identified as the Kendall Terrace development on the attached map. Such Kendall Terrace development, which is also known as the Cardinal Glenn development, has been transferred from the Middleton/Cross Plains Area School District (MCPASD) to the Madison Metropolitan School District (MMSD) pursuant to a Boundary Agreement between the MCPASD and MMSD.

Discussion: Revenues/costs of the developments, avoiding becoming land-locked, making City property part of the District.

FOLLOW UP: Cost to serve that area including building new schools.

Motion unanimously carried by those present.

5. It was moved by Lawrie Kobza and seconded by Bill Keys that the Board approve the assignment of students to Sandburg, Sherman and East Schools who live or will live on property that has been identified as Areas 1 and 2 on the attached map. Such Areas have been, effective July 1, 2005, transferred from the Sun Prairie Area School District (SPASD) to the Madison Metropolitan School District (MMSD) pursuant to a Boundary Agreement between the SPASD and MMSD. Motion unanimously carried by those present.

6. It was moved by Lawrie Kobza and seconded by Bill Keys that the Board approve the assignment of students to Hawthorne, Sherman and East Schools who live or will live on property that have been identified as Areas 3, 4 and 5 on the attached map. Such Areas have been, effective July 1, 2005, transferred from the Sun Prairie Area School District (SPASD) to the Madison Metropolitan School District (MMSD) pursuant to a Boundary Agreement between the SPASD and MMSD.

Discussion: No immediate impact on Sun Prairie students in these areas; very few students will be coming from all these areas together. Sun Prairie is cleaning up its boundaries.

Motion unanimously carried by those present.

7. It was moved by Lawrie Kobza and seconded by Bill Keys that the Board approve the assignment of students to Kennedy, Whitehorse and La Follette Schools who live or will live on property that have been identified as Areas 6 and 8 on the attached map. Such Areas have been, effective July 1, 2005, transferred from the Sun Prairie Area School District (SPASD) to the Madison Metropolitan School District (MMSD) pursuant to a Boundary Agreement between the SPASD and MMSD.

Discussion: Area 8 has some population; planned development that the district knew about.

Motion unanimously carried by those present.

8. It was moved by Lawrie Kobza and seconded by Bill Keys that the Board approve the assignment of students to Schenk, Whitehorse and La Follette Schools who live or will live on property that has been identified as Area 7 on the attached map. Such property has been, effective July 1, 2005, transferred from the Sun Prairie Area School District (SPASD) to the Madison Metropolitan School District (MMSD) pursuant to a Boundary Agreement between the SPASD and MMSD. Motion unanimously carried by those present.

9. Creation of EastHigh SchoolAttendance Area Task Force

(Packets included the proposed structure of the East and Memorial/West Attendance Area task forces. Copies are attached to the original of these minutes.)

It was moved by Lawrie Kobza and seconded by Bill Keys to create an East High School Attendance Area Task Force in accordance with the document provided by the Administration.

Ms. Kobza distributed copies of her proposed changes (a copy is attached to the original of these minutes).

Discussion: Time commitment for principals. Solution should provide stability for at least five years. Including projected growth on both task forces. Including "shared uses of buildings" under Options. Clarification of membership and voting scenario. No changes to La Follette area. Adding a community member without children in the district. Putting a star next to the voting members and allowing one vote per school. Adding "revising school boundaries" to the Charge. How the Board will work with the Task Force. Final recommendations to come before the Long Range Planning Committee. Adding under the Process an additional step to discuss other options to address the identified issues and Task Force charge. Community member should live in the respective attendance area. Including the principals and having them come from other attendance areas. All district employees non-voting.

Board members are to propose names (a blind list) and send them to Mary Gulbrandsen, including ethnicity and a small biography. The committee chair and president will make a list of appointees.

It was moved by Lawrie Kobza and seconded by Bill Keys to approve the East Attendance Area Demographics and Long Range Facility Needs Task Force document as amended. Motion unanimously carried by those present.

10. Creation of West High School/Memorial High School Attendance Area Task Force

It was moved by Lawrie Kobza and seconded by Bill Keys to create an East High School Attendance Area Task Force in accordance with the document provided by the Administration.

Ms. Kobza distributed her proposed changes (a copy is attached to the original of these minutes).

Discussion: Ms. Kobza explained her proposed changes. Scope of projected growth. Different issues on each side of town.

It was moved by Lawrie Kobza and seconded by Bill Keys approve the East Attendance Area Demographics and Long Range Facility Needs Task Force document as amended. Motion unanimously carried by those present.

11. Other Business

There was no other business.

12. Adjournment

It was moved by Lawrie Kobza and seconded by Bill Keys to adjourn the meeting at 6:08 p.m. Motion unanimously carried by those present.

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