Madison Metropolitan School District
Madison, Wisconsin

Art Rainwater, Superintendent
BOARD OF EDUCATION
Minutes for Long Range Planning
November 14, 2005
East High School
 Library Media Center
2222 East Washington Avenue
Madison, Wisconsin

Long Range Planning Committee meeting was called to order by Chair Bill Keys at 5:25 p.m.

MEMBERS PRESENT: Bill Keys, Lawrie Kobza, Juan José López

MEMBERS ABSENT: None

OTHER BOARD MEMBERS PRESENT: Carol Carstensen, Ruth Robarts, Shwaw Vang (arrived 5:50 p.m.), Johnny Winston, Jr.

STUDENT REPRESENTATIVES PRESENT: Connor Gants

STAFF PRESENT: Sue Abplanalp, Rita Applebaum, Jane Belmore, Mary Gulbrandsen, Alan Harris, Ed Holmes, Kurt Kiefer, Doug Pearson, Roger Price, Art Rainwater, Loren Rathert, Ken Syke, Ann Wilson - Recording Secretary

1. Approval of Minutes

It was moved by Lawrie Kobza and seconded by Juan José López to approve the Long Range Planning Committee minutes dated October 24, 2005. Motion unanimously carried.

2. Public Appearances

There were no public appearances.

3. Announcements

There were no announcements.

4. Update on the Progress the East and Memorial/West Attendance Areas Demographics and Long Range Facility Needs Task Forces are Making to Address the Charge of the Task Forces

(Packets included Newsletter 3 for both the East and Memorial/West Attendance Areas Demographics and Long Range Facility Needs Task Forces. Newsletter 4 was distributed at the meeting - attached to the original copy of these minutes.)

Mary Gulbrandsen, chair of the Memorial/West Task Force, gave a progress report on the work of the two task forces. She gave a summary of the first five meetings and noted the committees are in the difficult "storming" stage with the East farther along in the process than the Memorial/West. She highlighted the challenges Task Force members face, particularly the difficulty of explaining the complexity of the issues to those who have not received the large amount of information the Task Force members have received, and the ramifications of differing viewpoints.

Next steps are to hold more work group sessions and meetings to develop ideas and then options. Community forums (two for East and four for Memorial/West) and PTO meetings will be held. The Task Forces still plan for preliminary and final reports according to the established schedule (preliminary in December and final in January).

DISCUSSION:

The forums will be facilitated by Jane Belmore and Rita Applebaum and Board members are welcome to attend.

The two Task Forces plan to hold a joint meeting; the East Task Force is at that point but the Memorial/West Task Force needs to complete more work.

Newsletters and flyers announcing the forums will be translated and distributed via the school newsletter and other ways.

5. Master Plan for East High School and West High School Facilities

(Packets included: Memorandum from Doug Pearson dated 11/14/05 re: Master Facility Plan, East and West High Schools; Memorandum from Art Rainwater dated 11/10/05 re: Master Plan for East and West High Schools; and the proposal from the architects - attached to the original copy of these minutes.)

Art Rainwater indicated there has been interest by different groups of people to raise funds for specific building projects, particularly at East and West High Schools. There has been much alumni interest in these projects. The Superintendent and Doug Pearson provided written information in support of their recommendations to use Plunkett Raysich for the development of a Master Facilities Plan at East and West High Schools. Plunkett Raysich was selected by the Board of Education in September of 2004 as the district architectural and engineering consulting firm for use on selected district projects for a period of three years. The development of Master Facilities Plans would assure that donated and maintenance funds are used efficiently and will involve all stakeholders in determining a vision for the facilities.

Art Rainwater continued that all four high schools are interested in what West High School did for their 75th anniversary celebration and all have an extensive alumni list. Dan Mansoor, who worked with West, is willing to do the same for the other high schools. Providing a Master Facilities Plan for each of the schools would provide a way for donations to be used in a planned and identified way. Once developed, the Master Facility Plans would come before the Board of Education for review.

DISCUSSION:

Need discussion about the role of the Board and at the point the discussion includes the educational program.

Have a process in place for requests to name buildings/rooms.

Reviewed the process for the original selection of the architectural firm.

Differences between Master Facilities Plan and facilities audit.

Fits in with discussion of alternative funding ideas.

Ability of the school-community to make adjustments to the final plan.

Follow-Up: Lawrie Kobza requested that the end-product include the plan with process, cost, and a schedule and logical sequence, as well as samples.

It was moved by Juan José López and seconded by Lawrie Kobza to accept the proposal from the Administration to use Plunkett Raysich as the architectural and Engineering Consulting firm to develop a Master Facilities Plan for East and West High Schools. Motion unanimously carried.

6. Other Business

There was no other business.

7. Adjournment

It was moved by Juan José López and seconded by Lawrie Kobza to adjourn the meeting at 6:05 p.m. Motion unanimously carried.

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