Madison Metropolitan School District
Madison, Wisconsin

Art Rainwater, Superintendent
BOARD OF EDUCATION
Minutes for Long Range Planning
February 25, 2008
Doyle Administration Building
545 West Dayton Street, Auditorium
Madison, Wisconsin

Long Range Planning Committee meeting was called to order by Chair Carol Carstensen at 7:05 p.m.

MEMBERS PRESENT: Carol Carstensen, Lucy Mathiak, Beth Moss

MEMBERS ABSENT: None

OTHER BOARD MEMBERS PRESENT: Maya Cole, Lawrie Kobza, Arlene Silveira, Johnny Winston, Jr.

STUDENT REPRESENTATIVE PRESENT: Laura Checovich (arrived 8:05 p.m.)

STAFF PRESENT: Sue Abplanalp, Steve Hartley, Kurt Kiefer, Attorney Dan Mallin, Pam Nash, Art Rainwater, Barbara Lehman-Recording Secretary

1. Approval of Minutes

It was moved by Beth Moss and seconded by Lucy Mathiak to approve the Long Range Planning Committee minutes dated February 11 and February 20, 2008 as distributed. Motion unanimously carried.

2. Announcements

There were no announcements.

3. Proposed Plans for School Boundary Changes within the Memorial Attendance Area

(Packets included a SAGE analysis and income status for 2007-08, DPI-SAGE requirements when a contract is moved and a statement from Legal Counsel, research study on the Effect of the Concentration of Poverty at a School on Individual Student Achievement as Measured by the Grade 4 WKCE Reading Test, public forum feedback (2/20/08), and the packet from the public forum (2/20/08). Copies are attached to the original of these minutes.)

Sue Abplanalp gave a brief report on the public forum held at Memorial High School on February 20 (written feedback from the citizen members in attendance was included in the packet and was added to the web site). The packet for this meeting also included Plans E and F as well as the middle school options.

Plans E and F:

Clarified that SAGE analysis percentages were for the entire school, not just K-3, of those students actually enrolled.

Public forum feedback: facilitators did a good job; number of moves for children in the Channel 3 area; useful to break into groups; deadline date for application to Spring Harbor not related to this (open enrollment vs. internal transfer process); space and capacity at Toki and Jefferson.

o Channel 3 area was at Orchard Ridge for quite a period of time. Then in 2001 moved to Chavez six years ago last fall, so no child who would have attended Orchard Ridge and Chavez who would still be in the school and moved a third time. Families might have experienced both Orchard Ridge and Chavez and potentially a third school. Considerations say no area should be required to change schools more than once during a five-year span.

Grandfathering issues:

o how to deal with fifth graders who may be changing schools and where they would go;

o who is responsible for transportation;

o if grandfather all current middle school students in their current schools, there might be a bus next two years, but grandfathering would have to be for three years;

o district would have to work with Metro -- there might also be a cost;

o dodger buses would have to be worked out.

Critical issues are Plans E and F.

Having adequate resources for those schools with higher percentages of low-income students.

Accepting diversity.

Making changes that will help the entire Memorial attendance area.

Low-income schools extraordinarily successful in serving all their children. All end up at Memorial and function together as a community.

Need to look at the whole area at some point and decide on priorities.

Administration will make the transition plan very detailed that will include moving children to the new school they will be attending, joint activities, etc. Schools receiving new children go out of their way to make people feel comfortable.

Developers and real estate people cannot make guarantees; they have no binding authority.

It was moved by Lucy Mathiak and seconded by Beth Moss to move Plan F to the full Board for discussion.

Boundary changes very hard for the community. Prepared plans because of a new school being built, not budget cuts. Everyone knew they were going to happen. Want to keep core schools full. Policy says not to move again for five years; hands are tied. Decisions need to be the right ones.

Motion unanimously carried.

FOLLOW UP: Administration will provide information on the three-year commitment involved in grandfathering all middle schools into their current schools. Add to the web site the research study on the "Effect of the Concentration of Poverty at a School on Individual Student Achievement as Measured by the Grade 4 WKCE Reading Test."

Middle School Recommendations:

v Trying to ensure adequate space as far into the future as possible.

v First option shows Toki close to capacity in 2013.

v Leaving too much space at Toki leads to less offerings.

v Falk within walking distance of Toki. Plan on page 12 is middle ground (new school to Toki and all other elementary assignments to middle stay the same).

v Could create an optional area which does not depend on internal transfers.

v Good part of it is just as close to Jefferson as it is to Toki but would have to be bussed no matter what.

v Will have to work out bussing in the choice area.

v First option would cause Toki to lose their Assistant Principal, not so for the second or third options.

It was moved by Beth Moss and seconded by Lucy Mathiak to assign the new elementary school to Toki Middle School, Falk Elementary School to Jefferson Middle School, with an area from Falk that can walk to Toki being an optional area. Administration can provide the geographical dimensions of the optional area. Motion unanimously carried.

FOLLOW UP: Ensure that all Falk families are aware of the proposals. Provide more detailed descriptions of the options and send them out as hard copies in backpack mail and make sure translations go out.

Grandfathering Issues:

Incoming fifth graders to their current schools. No space issue. Need fiscal information.

It was moved by Beth Moss and seconded by Lucy Mathiak to grandfather incoming fifth graders to their current middle schools. Motion unanimously carried.

Special needs students--there are good programs at all the schools. Individual cases will be handled based on information from their IEP team. Special needs will be incorporated into the transition plan.

FOLLOW UP: Provide an analysis, including fiscal impact, of allowing incoming sixth graders to choose which middle school they would prefer. Also provide a recommendation on what to do with the SAGE contracts.

4. Other Business

There was no other business.

5. Adjournment

It was moved by Beth Moss and seconded by Lucy Mathiak to adjourn the meeting at 8:47 p.m. Motion unanimously carried.

bl