Madison Metropolitan School District
Madison, Wisconsin

Art Rainwater, Superintendent
Minutes for Performance and Achievement
December 2, 2002
Doyle Administration Building
545 West Dayton Street, Room 103
Madison, Wisconsin

The Performance and Achievement Committee meeting was called to order by Chair Bill Clingan at 5:05 p.m.

MEMBERS PRESENT: Bill Clingan, Ruth Robarts


OTHER BOARD MEMBERS PRESENT: Ray Allen (5:09), Carol Carstensen, Bill Keys, Juan José López (6:04 p.m.)

STAFF PRESENT: Rita Applebaum, Jane Belmore, Lucy Chaffin, Mary Gulbrandsen, Janna Heiligenstein, Bobbie Marwell, Roger Price, Art Rainwater, Ken Syke, Donna Williams, Barbara Lehman - Recording Secretary

  1. Approval of Minutes

    It was moved by Ruth Robarts and seconded by Bill Clingan to approve the minutes of the Performance and Achievement Committee dated November 4, 2002 as distributed. Motion unanimously carried by those present.

  2. Public Appearances

    There were no public appearances.

  3. Announcements

    There were no announcements.

  4. Extended Learning Proposal

    (Packets included the Extended Learning Proposal (11/21/02). A copy is attached to the original of these minutes.)

    Rita Applebaum distributed minutes from 1902 at which the Madison School Board talked about very much the same thing as the Extended Learning Proposal 100 years later. She talked about what it refers to and cumulative summer learning loss experienced by those students who could benefit the most from these programs. A copy of the presentation was distributed later in the meeting and is attached to the original of these minutes.

    Ray Allen arrived at 5:09 p.m.

    Ms. Applebaum stated that the program may see 75 percent of all eligible students. Programs will be housed together to facilitate mixing and matching the programs. The proposal also includes after-school programming. She highlighted the features of the program and detailed the targeted students for both the elementary and middle school academy programs. Fee structure changes included an increase in the supplemental summer school fee and charges for MSCR services. A survey of issues identified about teaching summer school was distributed with the top ranking issue of compensation (a copy is attached to the original of these minutes). Child care is being considered for employees.

    Discussion: Transportation will be provided for elementary but not middle school. Breakfast and lunch will also be provided where relevant through neighborhood centers and playground programs. The pass/fail system will be used in conjunction with an end of summer school assessment. Examples of student schedules were shown allowing for flexibility among the offerings. Goals will be defined that are measurable and procedures developed for building in accountability, including the after-school programs. Addressed how sites are chosen. Issues around recruiting teachers for summer school, particularly people of color for teaching and administrative positions. High school age assistants will be recruited again this year. MSCR personnel had 60 work-study students who were representative of all races. Recruitment efforts will be part of the December level meetings and will include proposals to develop some kind of rotation or shared responsibilities for summer school. College graduates are also recruited. Salary will be the big issue. There is a great deal of variation relative to salaries among other school districts. Teacher recruitment will be the most difficult.

    Roger Price provided reports on the impact on facilities, food service, transportation, and staffing (details were referred to in addendum 5). He shared the assumptions being made relative to enrollment, free and reduced percentages, Title 1 funding, and special education revenues (addendum 6). MSCR costs will be covered in the levy that was recently approved. Information was also shared on the impact on membership (addendum 7) and the formula that generates FTEs (full time equivalents). Full credit is achieved after three years. Assumptions include no change to the formula. The Urban League involvement plan will be brought back to the Board for review. Increasing Fund 80 to $100,000. Amount of uncommitted RISE money. Creating a placeholder. Representation of addendum 10 - ethnicity for academic initiatives. Busing estimates included in addendum 5. Cost of City of Madison Metro bus passes for summer months with guaranteed ridership.

    Issue of time limitations for hiring purposes. Suggestion to bring all current teachers of color in the district and ask them to teach summer school. Having an imprint on hiring but allowing the proposal to move forward.

    Juan José López arrived at 6:04 p.m.

    It was moved by Ruth Robarts and seconded by Bill Clingan to approve the Extended Learning Proposal and that $621,283 be transferred from the unallocated "targeted academic initiatives" account to the summer PK-8 extended learning program account and that student fees of $20 be approved for participation in the program. Motion unanimously carried by those present.

    Discussion: Handling the appropriate resolutions on the Regular board agenda to approve the proposal and transfer of funds.

    FOLLOW UP: Provide more concrete plan to recruit staff of color (teachers, administrators, assistants, volunteers, etc.) as part of Human Resources Committee meeting scheduled for December 9.

  5. Proposed Amendment to Board Policy 10,000 relative to Charter Schools

    (Packets included a memorandum from Legal Counsel (11/25/02 and the proposed revisions to Board Policy 10,000 (copies are attached to the original of these minutes.)

    The Superintendent explained that the revised policy now addresses applications for Department of Public Instruction planning grants. There is a built-in timeline. Rita Applebaum was designated as the district's contact person.

    It was moved by Ruth Robarts and seconded by Bill Clingan to approve the proposed changes to Board Policy 10,000 relative to Charter Schools and in accordance with the memorandum from Legal Counsel dated November 25, 2002. Motion unanimously carried by those present.

  6. Other Business

    No discussion.

  7. Adjournment

    It was moved by Ruth Robarts and seconded by Bill Clingan to adjourn the meeting at 6:18 p.m. Motion unanimously carried by those present.