Madison Metropolitan School District
Madison, Wisconsin

Art Rainwater, Superintendent
BOARD OF EDUCATION
Minutes for Performance and Achievement
October 15, 2007
Doyle Administration Building
545 West Dayton Street, Auditorium
Madison, Wisconsin

Performance and Achievement Committee meeting was called to order by chair Lawrie Kobza at 5:04 p.m.

MEMBERS PRESENT: Maya Cole, Lawrie Kobza, Johnny Winston, Jr.

MEMBERS ABSENT: None

OTHER BOARD MEMBERS PRESENT: Carol Carstensen, Beth Moss, Arlene Silveira

STUDENT REPRESENTATIVE PRESENT: None

STAFF PRESENT: Sue Abplanalp, Steve Hartley, Jack Jorgensen, Kurt Kiefer, Pam Nash, Joe Quick, Art Rainwater, Marcia Standiford, Lisa Wachtel, Barbara Lehman - Recording Secretary

1. Approval of Minutes

It was moved by Johnny Winston, Jr. and seconded by Maya Cole to approve the minutes of the Performance and Achievement Committee dated September 24, 2007 as distributed. Motion unanimously carried.

2. Public Appearances

There were no public appearances.

3. Announcements

There were no announcements.

4. District Performance Goals

(Packets included a memorandum describing the proposed revisions to Board of Education goals (10/11/07), the MMSD Accountability matrix (revised), a redline version of Improving Achievement Table, and the original MMSD Accountability Matrix. Materials distributed just prior to the meeting Updated Cohort Rate (10/15/07). Copies are attached to the original of these minutes.)

Purpose of the meeting was to present to the Committee the proposed revisions to performance goals that the district has had since 1998. The Superintendent briefly reviewed the revisions as reflected on Attachment B - MMSD Strategic Plan Accountability Matrix (revised). He indicated that the committee would be looking only at the goals around student achievement but that he would be proposing revisions to the remaining priorities, in terms of targets and measures, throughout the remainder of the school year as part of the Superintendent's goals for 2007-08.

Discussion:

Board can ask for more detail as things progress over the school year.

Question was asked about how many students leave the district through official transcript requests.

Mr. Rainwater was asked to explain the difference between how the MMSD reports graduation rates and how the state does it.

ACT scores are reported but are not related to the goals. Advanced Placement and ACT tests are tracked as operational measures.

Post-graduation surveys have been done in the past and a five-year survey. Not found to be useful. Difficult to get and difficult to track.

Everything is disaggregated by race, gender, ELL, special education, and socioeconomic status.

There was some discussion about the use of the Value-Added approach as a measure of growth in student performance over time. Lacking in terms of using it as a measure of teacher effectiveness; too many things the teacher does not control.

Annual report will include new targets and measures.

Three Board priorities will remain the same. Annual report will be given at the end of November. At the end of December there will be another document that looks at growth in those areas expressed as longitudinal growth.

Targets and measure will continue to evolve.

Committee will review this again once they see what it produces.

National Assessment of Educational Progress (NAEP) is a federally administered test. The district participates but does not get copies - only state information is published. District does not have access to this data.

There was some discussion about engaging educational debates and using the "advanced" category on the WKCE reading test as well as the "proficient" category to measure the reading target.

A separate science target was not included at this time. The focus is on fundamental things and not having too many goals. There are science standards and it is measured and reported at the 4th, 8th, and 10th grade levels.

The Superintendent noted that the 9th and 10th grade math targets will be combined.

It was moved by Johnny Winston, Jr. and seconded by Maya Cole that Attachment B, the MMSD Strategic Plan Accountability Matrix (revised) be approved. Motion unanimously carried.

FOLLOW UP: Bring forward a reference for reading at grade level on "advanced" as an addition.

5. Play and Learn Program

(Packets included a reported titled, "Launching into Literacy-MMSD Mobile Play and Learn Groups for Caregivers and Children in Underserved Neighborhoods"; proposed budgets for years one and two; pictures of the two vans. Copies are attached to the original of these minutes.)

Ms. Abplanalp noted that the Play and Learn program implemented on Allied Drive two years ago is now in its first year at Vera court. They were proposing to utilize the additional Title 1 money to create at least two mobile programs that would be van-based that would allow them to go to ten more sites. The program is designed to work with children from 0-3 years of age, and sometimes 4, through parent skills and modeling. It is targeted at large concentrations of people who live in poverty. Page 2 of the report gave a synopsis for the proposed expansion and evaluation of the program.

Rita Kehl and Judy Ballweg, Instructional Resource Teachers-Preschool Project, made a presentation last year. Ms. Ballweg described the program. There was a short presentation (a copy of the PowerPoint is attached to the original of these minutes). The evaluation encompasses four parts: program, lead teachers, caregivers, and the children.

The Superintendent indicated that a company named Two Men and a Truck donated a 26-foot truck to the United Way for them to do their mobile site and funded it for the first three years. The United Way is getting ready to move to five sites. Partnering with the district could expand it to 10 or so sites around town. It reaches the neediest children through outreach and community building. Ms. Kehl reported that they have been collaborating with the United Way which has a Kinder-ready program and one for Spanish speakers only. Teachers are planning and talking about evaluating and making the programs consistent. She indicated that she has looked at the achievement gap when children enter kindergarten and that it is hard for them to catch up. There are about 2,000 children coming into kindergarten each year.

Mr. Rainwater stated that this was brought to the Board because as a policy change because the approach has been to utilize all the Title 1 money at the elementary schools.

Discussion:

o Question was asked about using Title 1 vs. Fund 80. Mr. Rainwater responded that they could probably could use Fund 80 but that these are federal dollars; it is not taxpayer cost.

o Serves children who live in the district.

o The programs currently meet twice per week. Many caregivers could not do it more often. The teachers try to change toward what works.

o Money comes through the state, then goes to eligible schools, then the district determines how it is split up. Mr. Rainwater noted that the district has already received a projection for what Madison will get and it is already divided up. The district received a substantial increase of about $1.4 million. He added that nothing would be taken away from anyone and that the rest would go to the schools.

o Rita Kehl was asked to explain how people are recruited. She responded that Lead Teachers make connections with principals, neighborhood centers, through phone calls, etc., to people who live in the community.

o Very difficult to work in the Allied Drive neighborhood.

o The program includes special education support, as well as support from all the other MMSD departments. It is a tremendous assist to the district's Child Find program.

o The Superintendent noted the work of the Born Learning delegation to create a common screener to be used throughout the county and coordinating the services to those in need.

o Next step is hiring the teachers.

o Van transports equipment and supplies - uses indoor space for programming.

It was moved by Johnny Winston, Jr. and seconded by Maya Cole to use Title 1 funds to support the Play and Learn program. Motion unanimously carried.

FOLLOW UP: Evaluation aspect- there was interest in knowing the impact on the kindergarten screener or the PLAA and getting feedback from teachers on the children's work in groups and other social skills; finding out the number of children identified as special needs and howmany children get served as a result of this program; getting the medical community involved to do assessments and provide coordinated services. Provide a report on the number of children who go into Madison schools and how they scored on the kindergartner screener. Provide a list of the sites.

6. Other Business

There was no other business.

7. Adjournment

It was moved by Johnny Winston, Jr. and seconded by Maya Cole to adjourn the meeting at 6:31 p.m. Motion unanimously carried.

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