Madison Metropolitan School District
Madison, Wisconsin

Art Rainwater, Superintendent
BOARD OF EDUCATION
Minutes for Regular Meetings
June 2, 2008
Doyle Administration Building
545 West Dayton Street, Auditorium
Madison, Wisconsin

I CALL TO ORDER

The Board of Education meeting was called to order by President Arlene Silveira at 6:02 p.m.

MEMBERS PRESENT: Maya Cole, Ed Hughes, Lucy Mathiak, Beth Moss (arrived 7:30 p.m.), Marj Passman, Arlene Silveira, Johnny Winston, Jr.

MEMBERS ABSENT: None

STUDENT REPRESENTATIVE PRESENT: Joe Carlsmith

STAFF PRESENT: Sue Abplanalp, Rita Applebaum, Steve Hartley, Kurt Kiefer, Pam Nash, Doug Pearson, Art Rainwater, Howard Sampson, Ken Syke, Lisa Wachtel, Barbara Lehman-Recording Secretary

LEGAL COUNSEL PRESENT: Attorneys Frank Crisafi and Dan Mallin

Rita Applebaum presented the 2007-08 Aristos grant recipients and retiring scholars for the seventh year of the program. Each of the grant recipients talked about their innovative projects that were implemented this year and the retiring scholars who were completing their terms were recognized.

The Elvehjem Elementary School Playground Improvement Committee members gave an update on the Boundless Playground fundraising project. As of that night, they went over their goal of $200,000. They talked about how it would get built and the upcoming groundbreaking ceremonies, including Elvehjem Big Dreams Day on 8/8/08.

II APPROVAL OF MINUTES

It was moved by Maya Cole and seconded by Johnny Winston, Jr. to approve the minutes for the Regular Board of Education meeting dated May 5, 2008 as distributed. Student Representative advisory vote was aye. Motion carried 6-0 with Beth Moss absent.

III PUBLIC APPEARANCES

Gary Stout gave his perspective as a teacher on the new Student Intervention Monitoring System (SIMS). He favored spending more time with each child and spoke to the changing population every year vs. spending time entering data. He felt the data-driven No Child Left Behind Act and district administration should send someone from downtown to do testing and enter data. He emphasized the incredible unmet needs of the children who need a qualified teacher spending quality time with them.

David Wasserman stated that the test results for the Wisconsin Knowledge and Concepts Examination (WKCE) just came out. He has seen the district doing a lot of creative things and standardizing education on the whole. He said the results are showing that the district is plateauing, which, he said, should be accepted for what we are doing and how we assess it. He added that the WKCE results should be used as one tool, not an end-all-be-all, high-stakes measure. He was also worried about what will happen when Title I funds start leaving our schools. He urged the Board and the new Superintendent to be proactive with teachers, students, and parents about how to approach this. His opinion was that best practice and a uniform approach to education results in ending up well below where that bar is about to be risen to.

Rick Bogle, Alliance for Animals, asked that the MSCR zoology enrichment class for middle school students be put on the Board agenda. They felt it was inappropriate for children that age, or perhaps any age, to be given live rats over the three-week class period. They were concerned about liability if the rats bite, with the fact that the rats are being carried back and forth, that there is no oversight at home, and that doing a dissection in three weeks is absurd; there would be no meaningful learning objectives. They objected to the design of the class and indicated that there is no difference in the learning outcomes between doing a dissection and seeing them done on videos. He did not believe the district had considered this at all.

Pat Smith, President of Local 60 representing the custodial staff, wished Art Rainwater well at his last Board meeting and presented him with gifts, including a button saying "Art Rainwater for School Board--Seat #8."

T.J. Mertz stated that the Board and the Administration were moving in a good direction; however, he thought the equity draft before the Board tonight did not include the considerations in the previous draft. He preferred stronger action reporting, among other things.

Jackie Woodruff thanked the Superintendent for all he has taught her personally, the hours he has dedicated, and for his incredible memory; he will be sorely missed. Also thanked Jack Jorgensen for his dedication and for spending so much time working on the equity policy. She also thanked Joe Carlsmith for being such a good role model. She was glad that equity was back on the agenda and that the Board was still working on it. She agreed that the Task Force wanted to make sure that the Board had a policy they can use and that is measurable. She asked that they continue this discussion and this work and not vote on it tonight because there is a little more work to do.

There was one written registration saying goodbye to the Superintendent.

IV BOARD PRESIDENT'S ANNOUNCEMENTS AND REPORTS

A copy of the report is attached to the original of these minutes.

Each of the Board members expressed their thanks to the Students and to the Superintendent.

V SUPERINTENDENT'S ANNOUNCEMENTS AND REPORTS

Kurt Kiefer, MMSD Director of Information Services, and Michael Christian, Wisconsin Center for Education Research, gave an update on the Value Added model (a copy of the presentation is attached to the original of these minutes). There were some questions about moderating the effect of high or low Value Added due to size of school, using the three-year model to create a better predictor, how the Board would be able to use this information, using characteristics for each child to determine how much that attribute contributes, looking at the attributes so see what affect that has on the district, eliminating gaps and getting the co-efficients to zero, having a more precise way of looking at the data, what the Board will learn and when it will become useable in making policy, looking at individual schools internally through use of quadrant mapping, etc.

Beth Moss arrived at this point.

The Superintendent said it would be the best tool the district has ever had to look at what is going well, by school, as well as for the whole district and ask what is causing certain things and trying to narrow those error bands down to a more precise measure.

It was moved by Arlene Silveira and seconded by Johnny Winston, Jr. to change the order of the agenda and bring Item X H - Tax Increment District No. 38 (Badger Anne Park), City of Madison. Student Representative advisory vote was aye. Motion unanimously carried.

X H Tax Increment District No. 38 (Badger Anne Park), City of Madison

Dean Brasser, City of Madison Comptroller, and Joe Gromacki, TIF Coordinator, presented the proposed creation of Tax Increment District (TID) No. 38 located in the South Park Street neighborhood. Mr. Gromacki noted that the Board had requested some time ago that all proposed TIDs be presented to the Board prior to the Joint Review Board's approval, along with a recommendation to the appointed representative on the Board of Education. Johnny Winston, Jr. is the Board's representative for the 2008-09 school year. Board packet materials included a memorandum that provided background, a summary, a conclusion, and a boundary map for the proposed TID. Once adopted by the City of Madison Common Council, the Board of Education will receive a more extensively detailed report. Mr. Gromacki reviewed the highlights of the proposal. He noted that the first sentence of the second paragraph on page 2 should be struck. The first meeting of the Joint Review Board that Mr. Winston will be asked to attend is an organizational meeting. The vote will be taken at the meeting to be scheduled in August or September.

Discussion topics:

Economic considerations spread out over ten years or so.

Number of MMSD children in the area. Impact on enrollment.

Developer's intent.

Success of Todd Drive development.

Plans for intersection improvements and other traffic calming efforts; financial impact on the MMSD.

Best vehicle for Board to voice its concerns.

VI COMMITTEE REPORTS AND ACTION THEREON

A Performance and Achievement

1 It was moved by Arlene Silveira and seconded by Beth Moss to approve Evaluation of Learning Materials Committee purchasing adoptions in the amount of $61,424.72. Student Representative advisory vote was aye. Motion unanimously carried.

No report.

B Finance and Operations

No report.

C Human Resources

No report.

D LongRangePlanning

No report.

E Community Partnerships

No report.

F Communications

No report.

VII AUDITING, PURCHASING, TRANSFERS AND OTHER FINANCIAL TRANSACTIONS

A Consolidation of Motions within Section VII of this Agenda

It was moved by Johnny Winston, Jr. and seconded by Lucy Mathiak to approve all of the motions stated in Section VII-B through and including Section VII-D of the agenda prepared for the June 2, 2008 Regular School Board meeting exactly as said motions were printed on the agenda, which motions shall become a formal part of the minutes for this meeting. By voting affirmatively on this motion, a Board Member expresses his or her affirmative vote on each of the motions consolidated hereby. Student Representative advisory vote was aye. Motion unanimously carried.

B Auditing

1 Approve Interim Bills covering the period of May 1, 2008 through May 28, 2008 amounting to $26,826,580.60.

2 There were no School Building Fund bills for this period.

C Purchasing

1 Approve the proposal in the amount of $17,300 from Madison Gas Electric for relocation of the transformer at the Allied Learning Center with funding from the 2008-2009 General Operating Budget.

2 Approve the bid in the amount of $77,485 from Western Contractors for infield reconstruction at Mansfield Stadium with funding from the 2008-2009 General Operating Budget, Referendum (estimated at $150,000).

3 Approve an expenditure totaling $67,203.70 (Quote #423588287) from Dell Computers for the purchase of computer upgrades for the Special Education staff computer workstations with funding from 2007-08 IDEA Flow-Through funds.

Discussion: Updated deployment plan will be provided to the Board for the July 14 meeting. Laptops are going to the principals.

4 Approve an expenditure totaling $92,040.24 (Quote #427418859) from Dell Computers for the purchase of monitor upgrades for the Special Education staff computer workstations with funding from a one-time availability of 2007-08 IDEA Flow-Through funds.

5 Award a three-year contract for 2008-2011 to Lifetouch National School Studios, Inc. for elementary school portraits and image services based on evaluation of responses to RFP #3135.

6 Award a total of approximately $49,999.51 to EBSCO for the first year services for Library Materials Center periodical subscriptions. This award is based on the District's competitive RFP #3134 for 2008-11 periodical subscriptions. Funding will come from District LMC annual operating budgets.

7 Approve the proposal from Gerber Leisure Products in the amount of $24,705 for new playground equipment at Stephens Elementary School with funding from donations ($20,905) and the 2008-2009 General Operating Budget ($3,800). Gerber Leisure Products is the local representative for Landscape Structures who is on the U.S. Communities cooperative purchasing agreement.

8 Award to Inacom Information Systems in the amount of $84,000 for the purchase of McAfee Active VirusScan for the five year period from July 1, 2008 through June 30, 2013 with funding from the Technical Services Division 2007-08 budget.

9 Award to Inacom Information Systems, under University of Wisconsin System Contract #07-2052, in the amount of $71,427, for the purchase of EMC SAN storage drives and associated rack shelves for the Network Operations' Centers of the MMSD with funding from the 2007-08 Technical Services budget.

10 Award to Dell Computer, Inc., under Wisconsin State Contract #11-20400-500 in the amount of $351,911.14 for the purchase of 522 instructional use computers, from the 2008-09 Technology Referendum account.

D Other Financial Transactions

1 Grant authority to the Instructional Materials Selection Center to process Selection of Program Materials orders from June 2, 2008 through July 14, 2008 with formal approval of these materials included on the July 14, 2008 Regular Board of Education meeting agenda.

2 Grant authority to Building Services to approve bid items from June 2, 2008 through July 14, 2008 with formal actions of these awards included on the July 14, 2008 Regular Board of Education meeting agenda.

3 Grant authority to Purchasing Services to approve bid items from June 2, 2008 through July 14, 2008 with formal actions of these awards included on the July 14, 2008 Regular Board of Education meeting agenda.

4 Grant authority to the Instructional Materials Selection Center to process Selection of Program Materials orders from July 14, 2008 through August 11, 2008 with formal approval of these materials included on the August 11, 2008 Regular Board of Education meeting agenda.

5 Grant authority to Building Services to approve bid items from July 14, 2008 through August 11, 2008 with formal actions of these awards included on the August 11, 2008 Regular Board of Education meeting agenda.

6 Grant authority to Purchasing Services to approve bid items from July 14, 2008 through August 11, 2008 with formal actions of these awards included on the August 11, 2008 Regular Board of Education meeting agenda.

7 Accept a donation from the Stephens PTO in the amount of $20,905 to support the purchase and installation of several pieces of playground equipment.

8 Accept a donation from the Foundation for Madison's Public Schools in the amount of $10,000 to offer Corwin Kronenberg "Above the Line" workshops to MMSD staff.

9 Accept a donation from the Foundation for Madison's Public Schools in the amount of $10,000 to add doors in order to connect classrooms at Glendale Elementary School to facilitate Glendale's Collaboration, Shared Ownership, and Coaching (CSC) model.

10 Approve all grants and other donations received by the MMSD since May 5, 2008, as identified in Appendix JJJ-12-2.

E Auditing, Purchasing, Transfers and Other Financial Transactions Not Included Among the Consolidated Motions

There were no individual items of business originally identified in Section VII-B through Section VII-D above not treated in consolidated fashion as proposed on the agenda.

VIII HUMAN RESOURCES TRANSACTIONS AND REPORTS

It was moved by Johnny Winston, Jr. and seconded by Lucy Mathiak to approve Item VIII 1-133 in its entirety with the exception of any item a Board member may wish to have separated out.

There were no separations but there was a correction to Item 129 from Woodwin to Goodwin.

Maya Cole asked the Superintendent to explain some of the facets of the administrator contracts and their timing with the budget. Student Representative advisory vote was aye. Motion unanimously carried.

IX REPORTS TO THE BOARD

A Common Council/Board of Education Liaison Committee

No report. The committee will meet on June 12 at 5 p.m. to change the chair back to the MMSD and to discuss transportation and pedestrian issues and MMSD appointments to City committees, commissions, and boards.

B Student Senate Report

Joe Carlsmith reported that the Senate met on May 6 to discuss the cell phone policy presentation and the administration's reaction and what they would do to the recommendations. Last time they met they went bowling.

X OTHER BUSINESS

A It was moved by Lucy Mathiak and seconded by Johnny Winston, Jr. to approve revisions to Board Policy 9001 "Equity. "

Discussion:

The Superintendent provided some history of the attempts to define equity and provide a framework in which the Board can make a range of decisions relative to equity across the district. The discussion from the last Board meeting was also captured in this draft.

Comments ranged from keeping the language simple and concise, including more "Considerations" in the policy, the last direction from the Board, lack of agreement on the "Considerations," developing guidelines, using a few broad measures of equity, and policy v. procedure.

Maya Cole proposed an amendment to the "Reporting" section: replace the first statement, "Academic progress of all students in core content area will be reported annually to the Board of Education" with the following statement, "Administration will report on an annual basis to the Board of Education."

Discussion on the proposed amendment:

Matching reporting to the goals.

Narrowing down to particular things to measure and their impact.

Only caution that change in achievement in children is not a one-year project; it is 10-15 years.

District has the data.

Any year a report might include new initiatives and then updates on others that have been implemented.

Question was called by Ms. Mathiak.

Ms. Cole clarified that the amendment would replace the first sentence under "REPORTING" with "Administration will report on an annual basis to the Board of Education the extent of progress on specific measures in eliminating gaps in access, opportunities, and achievement. Ed Hughes seconded the amendment. Student Representative advisory vote was aye. Motion unanimously carried.

Lucy Mathiak moved to amend the motion to replace the second statement under "REPORTING" which currently states, "Administration will develop an annual report that will provide information about the degree to which staff, financial and programmatic resources are distributed across all schools" with the following: "Administration will develop an annual report that will provide data on the distribution of staff, financial, and programmatic resources across all schools." The amendment was seconded by Maya Cole. Student Representative advisory vote was aye. Motion unanimously carried.

The original motion, as amended, carried unanimously with the Student Representative voting aye.

B It was moved by Lucy Mathiak and seconded by Arlene Silveira to approve revisions to Board Policy 4403 addressing student possession and use of communications and other electronic devices to be effective the first day of school for the 2008-09 school year.

Discussion: There was limited discussion about the following topics: applicability to two-way communications devices, conflicts with the school days, text messaging, taking pictures, principal's designee, staff input, etc.

Question was called by Lucy Mathiak. Student Representative advisory vote was aye. Motion unanimously carried.

C It was moved by Lucy Mathiak and seconded by Marj Passman that the following dates be set for summer 2008 Regular meetings of the Board of Education:

Monday, July 14, 6 p.m.

Monday, August 11, 6 p.m.

Student Representative advisory vote was aye. Motion unanimously carried.

D It was moved by Lucy Mathiak and seconded by Beth Moss that the following dates be set for the monthly Regular meetings of the Board of Education for the 2008 09 school year (starting time to be determined):

September 8 January 5 May 4

October 6 February 2 June 1

November 3 March 2

December 1 April 13

Student Representative advisory vote was aye. Motion unanimously carried.

E It was moved by Lucy Mathiak and seconded by Beth Moss that two students over the age of 20 be allowed to continue enrollment in the MMSD for purposes of graduation. Student Representative advisory vote was aye. Motion unanimously carried.

F It was moved by Lucy Mathiak and seconded by Marj Passman that, pursuant to the provision of Section 118.15 of State Statutes, the Board excuse 51 students from school attendance for the purpose of allowing them to enroll in programs for high school equivalency diplomas. Student Representative advisory vote was aye. Motion unanimously carried.

G It was moved by Lucy Mathiak and seconded by Marj Passman that four students be granted diplomas of graduation based on completed requirements. Student Representative advisory vote was aye. Motion unanimously carried.

H Tax Increment District No. 38 (Badger Anne Park), City of Madison

Item taken up earlier in the agenda.

I Old and New Business

There was no old or new business.

XI ADJOURNMENT

It was moved by Johnny Winston, Jr. and seconded by Maya Cole to adjourn the meeting at 9:13 p.m. Student Representative advisory vote was aye. Motion unanimously carried.

Respectfully submitted,

Steve Hartley

Secretary to the Board of Education

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