Art Rainwater, Superintendent BOARD OF EDUCATION
Minutes for Performance and Achievement
March 15, 2004 Doyle Administration Building
545 West Dayton Street, Room 103
The Performance and Achievement Committee meeting was called to order by Chair Juan José López at 5:01 p.m.
MEMBERS PRESENT: Bill Clingan, Juan José López, Ruth Robarts
MEMBERS ABSENT: None
OTHER BOARD MEMBERS PRESENT: Ray Allen (arrived 5:30 p.m.), Carol Carstensen, Bill Keys
STAFF PRESENT: Jennie Allen, Jane Belmore, Amy Christianson, Valencia Douglas, Mary Gulbrandsen, Jack Jorgensen, Roger Price, Art Rainwater, Mary Ramberg, Barbara Lehman‑Recording Secretary
1. Approval of Minutes
It was moved by Bill Clingan and seconded by Ruth Robarts to approve the minutes of the Performance and Achievement Committee dated February 2 and February 16, 2004 as distributed. Motion unanimously carried.
2. Public Appearances
Diana Miller, student at UW-Madison, works as a volunteer helping to facilitate programs for Hispanic children. She appreciated the importance of community involvement and saw firsthand the successful outcome of making these kinds of connections with the Spanish speaking population.
There were no announcements.
4. Proposed Action Plan to Improve Relations between Community Agencies and the MadisonMetropolitanSchool District for the Collaboration and Support of Spanish Speaking Families
(Packets included the Latino Work Group report and action plan. A copy is attached to the original of these minutes.)
Jack Jorgensen noted that the Board directed the administration about one year ago to assist with forming a work group to address the multiple concerns and interests being expressed by some people in the Latino community. He introduced the Co-chair Teresa Tellez-Giron and the other members of the Latino Work Group who were present. Jan Sternbach served as their facilitator. He described the process as a collaborative effort where people got to know one another and talk openly and frankly. Out of the discussions came the action plan that all members fully endorse and are prepared to support the implementation of the plan. He will be coordinating with Valencia Douglas, Jane Belmore, and Jennie Allen on ways to connect with principal groups and with Student Services.
Teresa Tellez-Giron thanked the committee for the opportunity and stated that the action plan will help meet the needs of Spanish families, not only the children. She reviewed the proposed action plan objectives, strategies/actions, person(s) responsible, resources, and timelines for completion.
Discussion: Same presentation will be made to LaSuP; Superintendent has presented to them also. Ms. Tellez-Giron was asked to describe the LaSuP organization. How the action plans fit together with the Nuestro Mundo charter school. Key locations were identified in the community to go out in the fall to assist with enrolling and provide information about the district and about community services. Student testing will be done at the same time. The district will publicize that they will be moving to different sites around the community that are more accessible to families in the neighborhood. Strategies were given for reaching those 400-500 Latino children, ages 14-18, who are not in school and not living with their parents or are working. A MMSD alternative program exists for people who are working and are not enrolled for which more publicizing will be done. A multi-year professional development plan for the Bilingual Resource Specialists will provide for regular opportunities for them to interact with members of community organizations. As much information as possible is given to those people who come in, e.g., safety tips, babysitting courses, etc. Time for BRS people to go to community events can be done through principals to get flex time or the principal can authorize overtime (funding from building budget). Professional development has not been credited toward coursework but the district is trying to work with universities. Many employees have adjusted their hours in order to attend universities and the district tries to recruit them back to teach.
Mr. Jorgensen described in detail the implementation strategies for the newcomer plan. Ms. Tellez-Giron added that materials and training will be given to building personnel as the front-line people who welcome the families. There was some discussion about the training component, e.g., John Odom training session at Doyle to be repeated with school-based staff. Allocation of resources based on a four-year rolling average. The group will continue to meet to track the progress with the plan as well as to look at ways to support one another with other opportunities that might come up. There was some discussion about efforts to make sure parents are informed about the differences between school board candidates in the upcoming election and to promote a better understanding of the system so they can be more assertive.
Ray Allen arrived at 5:38 p.m.
Summer Extended Learning opportunities show positive results in achievement data for the Hispanic population. A Latino Work Group member indicated that last year's implementation letter was disappointing and very inconsistent in terms of information or skills that the students were getting during the summer, depending on materials being used and confusion with parents about attending summer school. She added that it is now better coordinated to inform parents and about what will be in the curriculum; all programs need tweaking here and there. Ms. Tellez-Giron noted that the school and community need to work together to encourage families to read early on and for community agencies to be more aggressive about reading and getting parents to come in. Ms. Ramberg noted that the Launching into Literacy collaborative has a simultaneous transition and made a special effort to reach care and education providers who are Spanish speaking.
FOLLOW UP: Provide information on transition programming.
5. Other Business
It was moved by Ruth Robarts and seconded by Bill Clingan to adjourn the meeting at 5:46 p.m. Motion unanimously carried.